Assistant Property Manager

Company Overview

AQUILA Commercial is a close-knit group of hardworking, enthusiastic and fun people who run Austin’s top local commercial real estate firm.  The Assistant Property Manager works with a Property Manager and Team in the management of commercial office, retail and industrial properties.  Work is in an office setting and requires on-site visits to managed properties and meetings with tenants.  Candidates should be self-motivated and detail oriented. Ultimately, the Assistant Property Manager is the first line backup support to the Property Manager. To apply for this role, please email your resume to hiring@aquilacommercial.com.

Job Description and Responsibilities

• Monitor tenant activities for compliance with lease terms and applicable security requirements; promulgate and enforce building operating regulations, including use of parking and other common areas.
• Determine specific vendor requirements in assigned functional areas.
• Receive and take action on all complaints and service requests from tenants in assigned buildings.
• Review daily security reports and initiate follow-up actions as appropriate.
• Prepare tenant move-in/move-out notices.
• Communicate various correspondence to tenants and vendors as needed.
• Review monthly reports of overdue accounts and assist in collecting overdue payments from tenants.
• Assist in preparation of materials (bids, inspections, project work) and developing annual operating budgets for assigned buildings.
• Manage a wide variety of special projects associated with renovation and remodeling of tenant spaces, particularly with respect to new tenant move-ins.
• Perform such other duties as directed.
• Conduct periodic inspections of assigned buildings and associated grounds, visit each building regularly; initiate action to correct janitorial and maintenance deficiencies noted during these inspections.
• Plan and support tenant appreciation activities.
• Assist in data collection, development, communication and monitoring of property budgets on a timely basis in a manner that supports the financial expectations of the client and allows the property to remain within budget.
• Review and approve all vendor invoices for accuracy and in compliance with the vendor contract and the client's accounting procedures.
• Ensure new vendor forms and appropriate insurance is on file for all vendors.
• Ensure tenant insurance is compliant with their lease and valid certificates are on file at all times.
• Assist manager in preparing timely and accurate monthly variance reports and provide other financial reporting information as required by client. Reporting requirements should be completed in a timely manner (monthly, quarterly, etc.).
• Ensure by example and direction that all team members and vendors demonstrate AQUILA Management Services commitment to superior service.
• Ability to establish strong interpersonal relations with team members, tenants and vendors.
• Work must be timely and accurate; ability to work independently but also use good judgement to make manager and team aware of potential issues.
• AQUILA prides itself on a strong work ethic, integrity and exceptional customer service – these are all requirements of this role.
• Desire to learn and improve; the bar is always raised by AQUILA and our competition, goals are set to keep you, our team and our company moving to a higher level
• Strong organization skills, ability to prioritize work and attention to detail.
• Ability to adapt to change within the organization and the needs of the client.
• Ability to work with little direction maintaining confidentiality and professionalism.
• Be involved in company and industry professional events and classes.

Job Qualifications 

• Education: High School Diploma required; Bachelor or Associate Degree preferred.
• Technical/Special Skills: Familiarity with computer software such as, Angus, Microsoft Word, Excel and accounting software; basic understanding of cost accounting; excellent communication skills.
• Experience: 2-4 years real estate or property management related experience.
• In possession of or obtain a Texas Real Estate License within 6 months of start date.
• Certifications or Licenses: CPM (courses or certificate desirable); RPA (courses or certificate desirable)

Work Schedule

This is a full-time position. AQUILA’s normal hours of operation are Monday through Friday from 8:00am to 5:00pm.

References

We will check all references submitted.